TokTix tracks your sales and check-ins in real time, so you always know how a night is shaping up. You can also export the underlying data.
Open your analytics
- Open your event and go to the Analytics screen (from the guest list header menu).
- Pull down to refresh any time for the latest numbers.
What you'll see
- Capacity & availability — how many tickets are sold vs still available, per tier.
- Check-in rate — how many ticket-holders have actually walked in (updates live during the event).
- Sales over time — when tickets are selling, so you can time a push.
- Total discounts — how much your promo codes have given away.
- Fees collected — including any organization markup, if you use one.
- Tickets — every ticket at the price it actually sold at, so promo codes and price changes are reflected, not the current sticker price.
- Settlement — your complete financial record for the event: every tier and price point rolled up, refunds itemized, and the exact net that pays out. What you see here is the full picture — no cross-checking needed.
Export your data
Need the raw list — for a venue, a co-host, or your own records?
- On the Analytics screen, tap Export.
- TokTix produces your orders / guest data so you can save or share it. The Settlement tab has its own tier-grouped export for bookkeeping.
Exports are Owner-only. Organizers and Partners see analytics in the app but can't download buyer data — that stays with the event Owner.
You can also work orders directly:
- On the Orders list, search by name, email, or phone to find a specific buyer fast.
Handling a guest list for a venue? Share names and quantities for will-call — avoid handing over buyers' phone numbers. Contact details are for you and your Owner/Partner team, not third parties.
Who can see analytics?
The event Owner, Organizers, and any Partner you've added can view analytics. Scanners cannot — they only get the guest list and the door scanner. See Add a teammate.